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CONSTITUTION OF UCO BANK PENSIONER’S ASSOCIATION, WEST BENGAL
1. NAME:
The name of the Association shall be UCO Bank Pensioners’ Association, West Bengal,
(hereinafter shall be referred to as ‘Association’).
2. REGISTERED OFFICE :
The Registered Office of the Association shall be situated at 2, India Exchange Place, lsl Floor,
Kolkata - 700 001
3. AIMS & OBJECTS:
he aims and objccts for which the Association is formed are as follows :
(a) To foster spirit of fraternity, co-operation and mutual assistance amongst all pensioners of UCO Bank (hereinafter referred to as ‘Bank’ for concision) and to include cultural spirit in them.
(b) To organize and unite all pensioners of the Bank to regulate their relations with the management and other cognizable authorities.
(c) To secure for pensioners of the Bank through collective bargaining, negotiation, litigation or any other organizational, legal and democratic process adequate pension benefits, effective machinery for redressal of grievances and protection against Bank management and any other cognizable authorities.
(d) To provide legal assistance, financial aid and any other support to the pensioners in respect of matters arising out of or incidental to their pensions.
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(c) To publish books, periodicals voicing amongst other matters grievances of pensioners and containing matters of interest to them for circulation amongst all the members of the Association and other persons and bodies interested in banking industry.
(f) To own, acquire, purchase, sell or lease property including immovable property for carrying on the activities of the Association.
(g) To invest funds of the Association, not immediately required, in such investments as may, from time to time, be determined.
(h) To draw, make, accept, endorse and negotiate cheques, promissory notes, bills of exchange, hundies and other negotiable instruments in the course compatible with the objcct of the Association.
(i) To do all such and other things as are necessary to further the objects of the
(j) The association may seek affiliation with like minded AS! India body of UCO Bank
(k) To undertake welfare measures for its members as and when decided by the Governing Body/Annual General Body of the Association.
(1) To do generally all such other things may be considered necessary, incidental and/or conducive to the attainment of the objects or any of them subject to the provisions of relevant sections of the Trade Unions Act, 1926 or to the provisions of any other law in
force.
4. REGULATION OF UCO BANK PENSIONERS ASSOCIATION, WEST BENGAL:
Unless the context otherwise requires words and expressions contained in these Regulations shall bear the same meaning as in the West Bengal Societies Registration Act, 1961 or any statutory modification thereof.
5. MEMBERSHIP:
1: Admission
(a) The signatories to the Memorandum of Associations & the Office-Bearers of the Governing I Body of the Organisation shall be the first members of the Association.
(i.) The Governing Body may admit to membership of any pensioner of any caste, creed or sex and agreed in writing to be bound by Memorandum of Association and regulations of the association and who in the opinion of the Governing Body will be interested in advancement of the objects of the Association.
(b) All pensioners of UCO Bank, their spouses and all family pensioners of UCO Bank shall be eligible to become members of the UCO Bank Pensioners Association, West Bengal.
Be it noted here that the power to admit members is the sole and absolute power of the Governing Body and the Governing Body may refuse to admit any person as a member without I assigning any reason thereof. I
2: Class of Members
a) Ordinary Members
Any person who qualifies to be a member and applies for membership of the Association by paying a one-time non-refundabie subscription of ?1,000.00 and an admission fee of ? 10.00 may be admitted as a member for life by the Governing Body of the Association. AH such members other than the spouse members shall have the status of an Ordinary Member.
b) Associate Member
(i) Along with an ordinary member, his/her spouse may become an Associate Member of the Association by paying a one-time non-refundable subscription of ?500.00 and an admission fee of ? 10.00;
(ii) Upon the death of an ordinary member, his/her spouse shall automatically become an Ordinary Member of the Association without further contribution of subscription, in case he/she is an existing Associate Member of the Association.
An Associate Member shall neither vote in any meeting of the Association nor shall seek election to the Governing Body or any other Committee of the Association.
(iii) An existing family pensioner may become an Associate Member paying a one-time non-refundable subscription of ?500.00 and ?10.00
c) Patron
A Member or an Associate Member whose connection with the Association is considered necessary or beneficial for furthering the cause of the Association may be selected by the Governing Body as a Patron of the Association. A Patron shall guide the Association as and when required. A Patron may be nominated as a Special Invitee in Governing Body Meetings, if Governing Body so desires.
d) Subscriptions, Contributions and Donations
i) Subscription
The governing body may, if considered appropriate, approve collection of one-time non- refundable subscription from an Ordinary/Associate Member in 2 to 3 installments.
ii) Donations
The Association may receive donations or endowments (movable or immovable properties) from any walling person, be he/she a member or not, or from any institution, organization, society, association, union, firm or body corporate subject to approval of the Governing Body. A serving officer of UCO Bank may donate to the Association, which shall be, upon the retirement of the donor, converted into his/her membership subscription of the Association.
3. Cessation of Membership
Any member shall cease to be a member -(a) on the acceptance of his resignation from membership, (b) on his becoming insane or insolvent, (c) on his conviction of any offence in connection with the formation, promotion, management or conduct of affairs of association or a body corporate or of any offence involving moral turpitude.
4. Register of Members
The association shall maintain a Register of Members containing the names, addresses and their occupations, the date of admission and of cessation of membership. The Register will be kept open for inspection of the member of association on requisition. All entries required to be made therein shall be entered within a period of 15 days.
5. Rights and Obligations of Members
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Any ordinary member of the Association shall have the right (a) to offer himself to elect and to be elected in any election of the association and also second the nomination of a candidate for election to the Governing Body and (b) to vote at any General Meeting (c) to submit suggestions for discussions to the Governing Body and Sub-Committee on any matter relating to association
(d) to inspect the accounts and the proceedings of the meeting of the Association on appointment with the Secretary (e) to pay his subscription and contribution within the specified time (f) Defaulting members shall not be allowed to take part or vote in a election or meeting. The member shall have one vote each.
6. Expulsion & Removal
Frequent actions of any member, if found by the Governing Body is detrimental to the interest and is in violation of the rules and regulations of the association, he may be after due enquiry censured, suspended or expelled from the membership by the Governing Body Governing Body shall first serve the member concerned with a show cause/^itie^sh^ ^
therein the charges framed and ask him to submit his statement of defence month
receipts of the explanation the Governing Body shall have the power to take a suitable action against the delinquent member after allowing him to defend his case. If no reply to the show causc noticc is received within a month, the Governing Body may take an ex-parte decision.
For any act of expulsion or termination no such member shall be entitled to prefer any claim for compensation or damage even if proved on subsequent date that such act of expulsion or termination was wrongful and/or unlawful.
6. GOVERNING Body of TFIE ASSOCIATION:
1: Composition, Election, Appointment, Resignation/Removal and Terms of Office
There shall be a Governing Body consisting of not less than seven members and not more than thirty members. The office bearers of Governing body shall comprise of:
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Si. No.
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Designation
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No. of Post
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1
2
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President
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One
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Vice President
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Five
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3
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General Secretary
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One
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4
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Assistant General Secretaries
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Five
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5
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Treasurer
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One
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6
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Assistant Treasurer
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One
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I The resignation and removal of the Governing body members shall be dealt with as has been prescribed as in the case of other members noted hereinabove.
The term of the office of the Governing Body of the Association shall ordinarily be one year unless it is dissolved/ terminated early under unforeseen circumstances. After election, the old Governing Body will continue to function till the new body takes over charge which shall under no circumstances be more than thirty days from the date of election.
7. MEETING:
A Meeting of the Governing Body shall be held at least once in three months at such place, date and time, as the President or the General Secretary may determine. Any four members of the Governing Body may requisition the meeting and the General Secretary shall summon the same within seven days and failing which the President on the requisitionists may do so provided no business other than specified in the notice shall be transacted at such meeting.
7.1. Meeting of the Office Bearers
A Meeting of the Office Bearers of the Governing Body may be held at least once in a month at such place, date and time as may be notified by the General Secretary. l/3rd members personally present shall constitute a quorum. The Minutes of such meetings shall be placed for information of the Governing Body in its next meeting.
8, NOTICE & QUORUM :
Seven day’s notice of the meeting specifying the place, time, date and the general nature of business to be transacted, shall be given to every member of the Governing Body. Emergency meeting may be called on 24 hours notice. il °n
1 /3rd members personally present shall constitute a quorum for the meeting an *
not present within 30 minutes of the appointed time, the members present meeting. No quorum is necessary for adjourned meeting.
9. PROCEDURE OF THE MEETING:
The President or in his absence the Vice-President shall preside over all the meetings of the Governing Body and in their absence members present shall elect a Chairman of the meeting. All questions before the meeting will be decided by a majority of votes, each member having one vote. The president or the Chairman shall have a second or casting vote in addition to his own vote in ease of equality of votes.
10. POWERS AND DUTIES OF THE GOVERNING BODY:
The Governing Body shall have general power of supervision and conduct overall affairs of the Association and in particular shall discharge the following duties:
a) To appoint Sub-Committee with such powers and duties as may be considered necessary and expedient
b) To acccpt donations, gift, subscription, movable or immovable property for the objects of the association.
c) To sell, lease, mortgage, or otherwise dispose off and deal with all or any part of the property of the Association.
d) To keep proper accounts of the Association and to open Bank accounts in the name of the Association in one or more Bank.
e) To co-opt not more than two members of the governing body
f) To appoint a person or persons on payment to assist the General Secretary/Treasurer in the maintenance of the accounts, etc
g) To conduct any other business not specified herein for the attainment of the object of the association provided such business is not repugnant to such object
11. SAFE CUSTODY OF PROPERTIES:
The Governing Body shall be responsible for the safe custody of the funds, properties and assets of the association.
2. The funds of the association shall be kept in banks/post office/mutual funds and be invested in any securities under section 20 of the Indian Trust Act 1882.
12. BOOKS OF ACOUNTS & INSPECTION:
The books of accounts and other statutory books shall be kept at the Registered Office of the Association and shall be open to inspection by the members at such time and place as the as the Governing Body directs on a written request by any member.
13. ACCOUNTING YEAR:
The accounting year of the Association shall be from 1st day of January to 31st day of December of every year.
14. GENERAL MEETINGS:
i. Annual General Meeting - Notice
The General Secretary shall annually call the annual general meeting within tv^m^Tthg-ftom | the end of the last financial year giving at least 14 days notice to all member^nfejiotj^ contain the place, date, day and time of the meeting.
The business to be transacted at the annual General Meeting shall be : ( a) to confirm the minutes of last Annual General Meeting and of special general meeting if any ; (b) to adopt with or without modification the report of the working of the Association for the previous year; (c) to pass audited accounts of the Society for the previous year ended ; (d) to appoint qualified Auditor or Auditors; (e) to transact such business as may be fixed by the Governing Body ; (f) to transact such other business as may be brought forward by giving 14 days’ previous notice any member; (g) to conduct general election.
iii. Quorum of the meeting
1 /3rd members personally present at the commencement of the meeting shall constitute the quorum.
iv. Manner and Method of Voting
The Chairman of the meeting shall decide the manner and method of voting at the outset of the meeting.
v. Special General Meeting
A Special General Meeting may be convened by the Governing Body at any time in view of urgency of the matter. At least 7 day’s notice shall be given to every member for special general meeting.
Members may request the Governing Body for Special General Meeting by placing a requisition signed by 2/3ld of total members. In that case the Governing Body shall convene a Special General Meeting within a month from the receipt of such notice. In default by the Governing Body, the rcquisitionists shall hold such meeting provided no business other than those specified in the notice shall be transacted.
vi. Extra - Ordinary General Meeting
The Governing Body may direct to convene an Extra _ Ordinary General Meeting for consideration of addition, alteration or amendment of .the memorandum/ regulations of the Society. 7 days’ notice along with the proposed draft of change shall be sent to members before the meeting. The resolution for change, amendment etc. of the Memorandum and Regulations be carried out if acceptcd by the three fourths of the members present at the meeting.
15. DUTIES OF THE OFFICE - BEARERS :
i. President
He shall (a) preside over all meetings of the Society: (b) take all disciplinary actions such as removals, dismissals etc., in consultation with the Governing Body; (c) advise the Secretary in any matter requiring urgent attention; ( d) call emergent meeting.
ii. Vice - President
In the absence of the President, the Vice President shall perform all the duties of the President.
iii. Secretary
He shall (a) convene all meetings of the Association; (b) maintain minute boojm^il-meetm|$'
(c) issue general circular and notices; (d) receive all applications for member£h$/which shaU bb placcd before the Governing Body; (e) sign on behalf of the Association all
received as subscription ctc,; (1) sign and give pay order on all bills for payments; (g) get the : accounts of the Society audited by Chartered Accountant; (h) ensure compliance with statutory '. requirements; (i) transact all other business subject to the direction of the Governing Bocly.
v. Assistant Secretary
in the absence of the Secretary, the Assistant Secretary shall perform all the duties of the Secretary.
v. Treasurer
Ile shall (a) collect and receive all sorts of subscriptions, donations and deposit of money and grant receipts thereof; (b) maintain and keep cash book and such other accounts as are necessary; (c) operate bank account jointly either with the Secretary or the President; (d) prepare the budget in consultation with the Secretary for consideration of the Governing Body.
16. MAINTENANCE OF AUDIT OF ACCOUNTS:
The Association shall maintain books of accounts as required under section 15(1)(a),(b) of the Act. The accounts shall be audited by a duly qualified auditor as stated in section 15(2) of the Act.
i. Special Powers
a) The General Secretary may, in consultation with the President, share, assign and distribute from time to time, some of his duties among the Assistant General Secretaries, Treasurer and Assistant Treasurer and keep the Governing Body appraised of such sharing, assignment and distribution of duties.
b) All bills passed and expenses incurred by the General Secretary, Treasurer and the Assistant Treasurer shall be item wise with the recipient's name reported to the Governing body in its next meeting. No one shall scrutinize and give payment order for his own bill.
ii. Defray ability
The General Secretary or President shall have powers to defray Z10,000/- or any other amount stipulated by the Governing Body, in one event, without obtaining prior authorisation of, but subject to ratification by the Governing Body.
17. SUITS & LEGAL PROCEEDINGS:
All suits and legal proceedings by or against the Organisation shall be in the name of the Secretary or such person as shall be appointed by the Committee.
18. ALTERATION OF MEMORANDUM & REGULATIONS:
All Memorandum and Regulations may be altered, modified, rescinded or added to by special resolutions passed by the 3/41 members in a General Meeting called for the purpose.
The Governing Body shall have powers to make, alter, modify or rescind such Bye-laws & rules as may be considered necessary in the interest of smooth functioning of the Associassion
19. DISSOLUTION OF SOCIETY:
Subject to the provisions of sections 24& 27 of the West Bengal Societies Registration Act, 1961 or any Statutory modifications thereof the Association may be dissolved by a resolution to that effect passed by 3/4tb members of the society at a general meeting. The said meeting shall also decide the manner of disbursement of the funds and assets of the association, if any after dissolution.
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